Health, Safety, Welfare, and Wellbeing Policy Statement 2025

1. Introduction

This Health, Safety, Welfare, and Wellbeing Policy sets out Skylite Associates Limited’s (“Skylite”) commitment to providing a safe and healthy working environment for our employees, associates, clients, suppliers, external contractors, and all others who may be affected by our operations.

The policy has been developed in accordance with the requirements of the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and other relevant legislation. It forms part of Skylite’s overall governance framework and is reviewed annually to ensure ongoing compliance and effectiveness.

2. Scope and Nature of Skylite’s Work

Skylite Associates is a UK-based professional coaching and organisational development company with over 30 years of experience helping individuals, teams, and organisations achieve Inspiration | Transformation | Success.

Our work includes:

• Executive and leadership coaching
• Team and organisational development programmes
• Facilitation of workshops, training, and events
• Consultancy in organisational culture and change management

Much of our work is delivered at client premises, training venues, or remotely via digital platforms. As such, our health and safety approach encompasses office-based and remote working environments, client site activities, virtual delivery contexts, and safe work-related travel.

3. General Statement of Policy

It is Skylite’s policy to take all reasonably practicable steps to:

• Safeguard the physical and mental health, safety, and welfare of our employees, associates, clients, and visitors.
• Provide and maintain a safe working environment, including safe systems of work and adequate facilities.
• Ensure that our operations do not adversely affect the health and safety of others.
• Foster a positive culture where health, safety, wellbeing, and psychological safety are integral to all decisions.

Skylite recognises that the promotion of health and safety is a shared responsibility and that effective cooperation between management and staff at all levels is essential to achieving high standards.

This policy and its supporting arrangements will be reviewed regularly and whenever significant organisational or legislative changes occur.

4. Objectives

Our health and safety objectives are to:

• Prevent, by all practicable means, any injury or illness to employees, associates, clients, or visitors.
• Avoid damage to or loss of property, equipment, or materials.
• Maintain high professional standards that protect Skylite’s reputation and efficiency.
• Actively promote physical and mental wellbeing and ensure an environment of psychological safety for all team members.

5. Responsibilities

Managing Director The Managing Director holds ultimate responsibility for ensuring compliance with all relevant health and safety legislation and for the effective implementation of this policy. Key duties include:

• Providing visible leadership on health and safety matters.
• Ensuring suitable resources, policies, and training are in place.
• Reviewing health and safety performance annually.

Directors and Managers All Directors and Managers are responsible for applying the principles of this policy to their areas of control. They must:

• Ensure a safe working environment for employees and associates.
• Identify hazards and implement risk control measures.
• Encourage safe working practices and wellbeing awareness.
• Ensure all staff receive adequate health and safety training and information.

Health & Safety Coordinator (or Designated Person) This role is responsible for:

• Coordinating the implementation and review of Skylite’s health and safety arrangements.
• Maintaining accident, incident, and risk assessment records, and ensuring follow-up actions are completed to prevent recurrence.
• Liaising with landlords, venue providers, or clients to ensure site-specific safety compliance.
• Ensuring adequate numbers of trained first aiders and fire marshals where applicable.

Employees and Associates Every employee and associate has a legal and moral duty to:

• Work safely and avoid endangering themselves or others.
• Use all equipment and protective measures provided appropriately.
• Report hazards, accidents, or near misses immediately to their manager.
• Complete all mandatory training on time.
• Not interfere with or misuse anything provided for safety purposes.
• Failure to comply with health and safety requirements that jeopardise the safety of self or others will be treated as a serious disciplinary matter.

6. Arrangements and Procedures

6.1 Risk Assessment Skylite conducts regular risk assessments of its work activities, premises, and delivery settings. Risks are identified, evaluated, and managed in accordance with the principles of prevention. Significant findings are recorded, and control measures implemented.

6.2 Office and Remote Work Safety Whether working at Skylite premises, client sites, or remotely, all staff are required to:

• Maintain a tidy and safe workspace.
• Use ergonomic principles when setting up display screen equipment (DSE).
• Take regular breaks to prevent fatigue and eye strain.
• Report any concerns regarding workstation setup or health issues.

6.3 Fire Safety Fire risk assessments are conducted for any physical office premises. Escape routes must be kept clear, and all staff should familiarise themselves with fire procedures. In multi-tenant buildings or client sites, Skylite personnel will comply with local fire safety arrangements.

6.4 First Aid and Accident Reporting An adequate number of trained first aiders will be maintained at all office locations or events. All accidents, incidents, and near misses must be reported immediately and recorded in the company’s accident log.

6.5 Manual Handling and Equipment Employees must not attempt to lift or move heavy or awkward items without assistance. Only equipment approved and maintained by Skylite or its venue partners may be used for work purposes.

6.6 Control of Substances Hazardous to Health (COSHH) Although Skylite’s operations involve minimal exposure to hazardous substances, any cleaning or maintenance materials used at offices or venues will be properly assessed and stored in accordance with COSHH regulations.

6.7 Travel Safety When travelling for work, all employees and associates must take reasonable steps to ensure their own safety, including planning routes, ensuring adequate rest, and complying with all road safety laws. Travel risk assessments will be completed for international or complex journeys.

6.8 Training and Information All employees receive appropriate instruction, training, and supervision to enable them to perform their work safely and effectively. Mandatory online training includes:

• Fire safety awareness
• Display screen equipment (DSE) training
• Manual handling (as relevant)
• Refresher training will be provided annually or when significant changes occur.

6.9 Mental Health and Wellbeing As a coaching and development organisation, Skylite recognises the importance of supporting the mental health and wellbeing of all team members. We are committed to:

• Promoting open conversations about wellbeing.
• Providing access to wellbeing resources and support, which may include an Employee Assistance Programme (EAP), mental health first aiders, or coaching support.
• Managing workloads to prevent undue stress or burnout.

7. Consultation and Communication

Skylite encourages all employees and associates to raise health and safety concerns or improvement suggestions with their line manager or directly with the Managing Director. Regular communication ensures health and safety remains a shared responsibility.

8. Monitoring and Review

Health and safety performance is monitored continuously through:

• Review of incident and near-miss reports.
• Regular risk assessments.
• Staff feedback and wellbeing surveys.
• Annual management review and policy update.

This policy will be reviewed annually or sooner if there are significant changes in legislation, company operations, or risk exposure.

9. Statement of Commitment

Skylite Associates Limited is committed to maintaining the highest standards of health, safety, welfare, and wellbeing. We believe that a safe, healthy, and supportive working environment is essential to achieving our mission of Inspiration | Transformation | Success for our people and our clients.